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Road permits
Road occupancy licenses (Section 138 applications)

When planning to undertake works that require the use of Council roads, footpaths or any part of the road reserve, you must apply for a Road Occupancy License (ROL) before undertaking the works. 

This includes using any part of the road reserve for activities such as awning repair, road works, driveway works, sign replacements, tree clearing, trenching, selling raffle tickets, dust suppression, erosion control etc.

There is a fee for these applications.

Public authorities such as the Roads and Maritime Services, Police, Rural Fire Service are exempt from this approval; however, prior notification is advisable where possible. 

Telstra and Ausgrid and agencies working on their behalf, are exempt from these applications, however, they are subject to prior notification within their own legislation. 

Download a 138 Application for use of a Council Road Form

Along with the application form the following must be supplied to Council:

  • a map/drawing/sketch of where the works will be done
  • details of the work
  • a certified Traffic Control Plan (where applicable)
  • a copy of certificate of currency

Council requires a minimum of 10 days’ notice before the start of work to process the application. 

Approval for temporary road closures can be obtained through Road Occupancy Licences. Approvals for heavy vehicles cannot be obtained through Road Occupancy Licences and require approval by the National Heavy Vehicle Register. See below.


Blasting notifications
All Hunter Valley mines that use a Council road for blasting notification, or temporary closures, are required to submit an application for Road Occupancy License for blasting notification each financial year.

Please contact Council's Works Department for the relevant forms.

Permanent road closure application Council public road

If a Council Public Road is no longer being utilised by the public interested parties can make an application to Council to close the road.

The application also allows for the applicant to indicate whether they wish to acquire the surplus land following closure of the road.

There is a non-refundable fee payable at the time of lodgement of the Road Closure Application – Council Public Road, please refer to Council’s
Fees and Charges Schedule.

Please contact Council’s Contracts and Property Officer for more details.

Roadside grazing

Council does not charge any fees for rural grazing permit. In order to make an application, Council requires the following in writing:

  • Location and address of the cattle property,
  • Sections of roads affected,
  • Duration of use and near town times of the day is also required,
  • Number of heads.

The processing of grazing requests typically takes 1 week. A typical approval requires the following:

  • Insurance that Indemnify Council against any liability claims arising from such approval
  • Consent for this agreement is in accordance with the Rules and Conditions set out by the Local Lands Services
  • The agreement can NOT be assigned or transferred to another person
  • This consent is only valid when issued in conjunction with a Stock Grazing Permit issued by the Local Lands Services.

This approval process is in accordance with Temporary Stock Grazing Permit from the Local Lands Services under the Rural Lands Protection Act, 1989, Part 8 Division 5, Section 101, in respect of public road(s) vested in Council.

Oversize Over mass Vehicles
As of 10 February 2014, businesses and other road users wishing to take an oversize or over mass vehicle including B Doubles undertaking interstate trips are required to obtain approval from National Heavy Vehicle Regulator (NHVR).

Please contact NHVR on www.nhvr.gov.au to lodge an application.

If a business or other road users wishes to take an oversize or over mass vehicle within NSW they must obtain approval directly from Road and Maritime Services if wishing to use state roads and Council if wishing to use regional and/or local roads.

If an applicant is planning to use both state and regional/local roads, approval should be obtained from Roads and Maritime Services prior to applying to Council. The Roads and Maritime Services submission can then be submitted directly to Council rather than a separate application completed. .

Separate applications are to be made for each trip. Each trip is then assessed by Council. To ensure that all conditions of travel have been complied with.

For over mass loads it will be the responsibility of the applicant to ensure that an engineering assessment of the carrying capacity of the affected structures is undertaken prior to any application being considered. The cost of such assessments will be the responsibility of the applicant.

It should be noted that Council is not in favour of trucks using roads through rural residential areas, such as Retreat Road and Range Road, and as such these roads should be avoided.

You are requested to exercise caution while using roads and other Council infrastructure. In accordance with Section 102 of the Roads Act 1993 it is your responsibility in all cases to pay any costs incurred in making good any damage caused to roads and associated structures other than ordinary wear and tear. In the interest of safety, any damage is to be reported immediately to Council.

A fee of $70 is payable to Council for the processing of the application and must be paid prior to a permit being issued.

Applications to Council should be sent to

Request for private works within in road reserve

Residents can request that Council carry out private works at within the road reserve, this will be at the resident's cost. The types of works that Council may carry out on the behalf of residents include constructing driveways, the removal of trees and grading of roads.

Estimates given are intended as a guide and the actual charge will be based on the rates set by Council.

Council's routine maintenance work may take precedence over requests for private works.

Singleton Council
PO Box 314 Singleton NSW 2330
Ph: 02 6578 7290